Construction Work Order Management Software
Bouwflow is the construction work order management software that sends every job to the site digitally. Your crew receives the work order in the OnSitePro mobile app, logs hours, materials and photos, and everything flows straight back to the office.
What is a digital work order?
A work order is the job you hand to a worker or crew on site: which client, which location, which tasks, which materials and how many hours are planned. On paper that order is easily lost or comes back unreadable.
A digital work order replaces the paper. Your crew receives the job on their phone, ticks off tasks, logs hours and materials, adds photos and has the client sign on site. Construction work order management software brings the creating, planning, tracking and invoicing of those work orders together in one place.
What is Bouwflow?
Bouwflow is the all-in-one platform for contractors. In one environment you combine work orders, quotes, time tracking and purchasing, while your teams work on site with the OnSitePro mobile app. You replace scattered spreadsheets and tools with a single system where all your project data comes together. More than a thousand construction professionals already use Bouwflow to run their projects faster and with more oversight.
Features
A glimpse of what's inside work orders & the field app
Work orders
Work orders
Customer, address, tasks, materials and planned hours sit on one screen. From there the job goes out to your crew.
Work order types
Per kind of job you fix a template with its tasks, forms and layout. It gets applied every time after that.
Recurring work orders
Maintenance and periodic work you set up once. Bouwflow then raises the work order itself at the agreed moment.
From the schedule
Anything you put in the schedule becomes a work order with the right crew straight away.
From a ticket
A complaint email or a callout becomes a ticket, and that ticket turns into a work order in one click.
Work order settings
Set the default urgency, the billing method and what lands on the pdf for the whole company. You can override it per work order.
On site
OnSitePro
Your crew gets every work order on their phone in OnSitePro, with the customer details and gps navigation to the site.
Time tracking
Your people start and stop their hours in the app. Those hours land on the project right away.
Materials used
Whatever actually went in, they log on site. Your invoicing matches the job as a result.
Photos
Photos from the site drop into the project folder on their own.
Forms & checklists
Attach a checklist or inspection form to a work order type and have your crew fill it in on the app.
Material requests
Something missing on site? Your foreman requests it in the app and the warehouse sees the request come in.
Triggers
From a work order your crew can ask the planner for an action. That request lands in the work backlog.
Wrapping up
Signature on site
The customer signs the work order digitally on site. If there's an argument later, you have the proof.
Invoicing
Raise an invoice straight from the work order, on the planned quantity or on what was actually used.
How do work orders work in Bouwflow?
Every work order follows the same path, from the office to the site and back, without you retyping anything.
- Create a work order with tasks, materials and planned hours, or start from your planning or a recurring work order type, then schedule it for the right crew.
- Your crew receives the work order in the OnSitePro mobile app, with the client details and GPS navigation to the site address.
- On site they tick off tasks and log the hours and materials actually used, with photos attached.
- Have the client sign the work order digitally on site, so you have signed proof of the work done.
- Straight from the work order, create an invoice based on the planned or the actually used quantities.
What work orders in Bouwflow give you
No more paper tickets
No loose notes that get lost or come back unreadable: every work order is digital, complete with photos and signature.
Office and site in real-time sync
What you schedule lands straight on your crew's phone, and their hours, materials and photos flow back to the office automatically.
Invoice faster and more accurately
Invoice straight from the work order on the quantities actually used, so time-and-materials and extra work no longer slip through the cracks.
A grip on hours and margin
Because your crew logs hours and usage on site, your post-calculation adds up by itself and you see per project what you keep.
Less admin
Data is entered once on site, so there is nothing left to retype at the office.
A file when it is disputed
With signed work orders, photos and logged hours you always have proof if a client questions the work later.
Frequently asked questions about work orders
Related features
Project Management & Planning
Comprehensive tools for project planning, progress tracking, and collaboration.
Invoicing
Create invoices, invoice progress states and follow up payments automatically.
Pre- & Post-Calculation
From a bill of quantities to a calculated quotation, and with post-calculation you see what you really make per job.