Construction supplier management software
Bouwflow is construction supplier management software that brings your suppliers, prices, purchase invoices and orders together: from price request to payment, linked to every project.
What is supplier management in construction?
Supplier management means keeping track, in one place, of who you work with and what you buy from them: your suppliers and subcontractors, their contacts, their prices and every purchase invoice that comes in. For a contractor, a large part of turnover goes to materials and subcontracting, so that is exactly where you want a grip: are you buying at the right price, and do you know what a project really cost?
In practice that information is scattered across emails, price lists and the bookkeeping, away from the project. That is why contractors use construction supplier management software: one place where suppliers, prices, orders and purchase invoices come together, linked to your sites.
What is Bouwflow?
Bouwflow is the all-in-one platform for contractors. In one environment you combine supplier management, quotes, time tracking and purchasing, while your teams work on site with the OnSitePro mobile app. You replace scattered spreadsheets and tools with a single system where all your project data comes together. More than a thousand construction professionals already use Bouwflow to run their projects faster and with more oversight.
Features
A glimpse of what's inside purchasing & suppliers
Suppliers
Suppliers
Add a supplier on their VAT number and Bouwflow fetches the details through Companyweb.
Supplier record
Every purchase invoice, project, contact and file for a supplier on one record. Whatever is still outstanding shows in red.
Subcontractors & architects
You manage them the same way as suppliers, with their invoices tied to the right project.
Contacts
Several contacts per supplier, each with their own email address and phone number.
Supplier prices
Attach several suppliers to the same article, each with their own purchase price and part number.
Ordering
Price requests
Ask several suppliers or subcontractors for prices. You start from scratch or prefill from an existing quote, and the price you pick becomes a purchase order.
Purchase orders
A purchase order tracks what you ordered, from whom and how far along it is. The article's default supplier gets suggested.
Purchase order settings
Fields, defaults and statuses for your purchase orders are set company-wide.
Receiving deliveries
Log what arrived and your stock updates right away.
Ordered, delivered, invoiced
Put your purchase order next to the supplier's invoice and see where they differ.
Purchase invoices
Invoice processing
Upload an invoice or email it in and the AI model reads out the details. Invoices over Peppol arrive as UBL and skip the AI entirely.
Bouwflow inbox
Give your suppliers one email address to send their invoices to.
Approval flow
Set rules on supplier, amount, project type or tag. If an invoice matches several rules, every approval is required.
Payment list
Approved invoices gather in the payment list and get paid as one batch.
Splitting invoice lines
While processing, assign each line of a purchase invoice to a different project.
How does supplier management work in Bouwflow?
Every supplier gets a single file with all their invoices, projects and contacts. From price request to purchase order to payment, your whole buying process runs from Bouwflow, linked to the right project.
- Create a supplier from their VAT number and Bouwflow fills in the name and address automatically via Companyweb, with several contacts per supplier.
- Send a price request to several suppliers or subcontractors and turn the chosen quote into a purchase order in one click.
- Link your suppliers to your articles with their prices, so Bouwflow automatically suggests the cheapest one on every order.
- Let purchase invoices read in automatically through AI or Peppol, approve them in a fixed flow and pay them in a batch from the payment list.
- Import products and prices straight from your supplier's webshop, such as Verhelst, Cebeo, STG or Rexel, and keep your catalogue up to date automatically.
What supplier management in Bouwflow gives you
One file per supplier
Every invoice, project and contact for a supplier in one place, so you never have to dig through emails or folders again.
Always the sharpest price
Store your prices per supplier and Bouwflow picks the cheapest on every order, without you comparing lists.
Purchase invoices without retyping
AI and Peppol read your incoming invoices and link them to the right supplier and project, ready to approve and pay.
A view of your real project cost
Because every purchase invoice lands on the project, your post-calculation adds up and you know what's left per site.
Order faster and cheaper
Request prices, order straight from your supplier's webshop and process your deliveries, all from Bouwflow.
Ready for the accountant
Hand your purchase invoices to your accountant in a structured way, with credit notes and payments that match.
Frequently asked questions about supplier management
Related features
Inventory Management
Manage your articles, stock and orders per site, from material request to delivery and post-calculation.
Accounting Software Integration
Connect Bouwflow to your accountant's accounting software and send your invoices automatically.
Pre- & Post-Calculation
From a bill of quantities to a calculated quotation, and with post-calculation you see what you really make per job.